The Catholic University of America

Reimbursements

The University is never guarantees to pay reimbursements. For this reason, we strongly encourage all student organizations to utilize other processes for paying for items so as not to require a reimbursement. If a student organization chooses to reimburse an individual, then the organization can submit the request by following the steps below. Please note that as a tax-exempt institution, CUA does not reimburse sales tax.

Original Receipts: Without original receipts, no reimbursement will be processed by the Finance Division. Even if you scan copies to attach to your purchase request, you MUST submit your original receipts in person to OCA. 

Fiscal Year: If receipts are submitted from a past fiscal year, the Finance Division will deny the request. The fiscal year ends on April 30th each year, so any receipts from May 1 of the previous year and April 30 must be submitted no later than April 30. Reminders are sent throughout April to submit receipts for any outstanding reimbursements.

To be reimbursed:

  • All original receipts must always be submitted in order to receive reimbursement. If you receive a receipt electronically, you can forward those emails to cua-activities@cua.edureferencing the purchase request number or print and drop them off at OCA.
  • If you have never received a reimbursement from the university, please also submit a Vendor Application Form for students with your receipts.
  • If the reimbursement is for group activity or meal, please prepare a list of all people in attendance to attach to the purchase request or drop off at OCA with all receipts.
  • Your organization must have available funds in order to provide you with a reimbursement. If your organization has less than you spent in available funds, you will be reimbursed up to the amount of funds available in your account.

To be reimbursed for travel expenses:

For help on how to complete a Purchase Request, please see our instructions on How to complete a Purchase Request
 

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