The Catholic University of America

Policy for Student Organizations Posting Notices on Campus

General Statement
The objective of the policy is to ensure that The Catholic University of America maintains an orderly appearance appropriate to a university campus while providing members of the greater university community with a maximum of publicity outlets. Cooperation is essential to creating an attractive and pleasant environment for students, faculty, staff, alumni and visitors.

Policy
The Office of Campus Activities (OCA) must authorize all student organization materials before they may be posted on campus. OCA is the official registration point for posters, signs, notices, flyers, banners and announcements. Permission is given if the materials comply with established university policies. In addition to this policy, the policies outlined in the Residential Student Handbook provide guidelines specific to the residence halls.

Designated Posting Areas
We have developed a list of all available bulletin boards on campus for you to post flyers on. Feel free to print or view this list here.

Banner Posting Locations:
Banners may be hung in designated areas of the Pryzbyla University Center and residence halls. Permission to hang the banner must be obtained from OCA in the Pryzbyla University Center and the appropriate Area Coordinator in the residence hall. Banner space must be reserved and is assigned on a first-come, first-served basis. Items posted in the designated areas must be at least 18x24 inches but not exceed 4x10 feet and appear neat and professional. The respective office reserves the right to remove any banner that is not approved, considered in poor taste or presents a hazard to persons or property.

Railings(Pryzbyla University Center):
A representative from Office of Pryzbyla Management must install all items displayed on the Pryzbyla University Center railings. Adhesive (tape, glue, stickers, etc.) and wire are not to be used on any railings. Items not properly installed or posted in areas not designated for posting will be removed and may result in loss of posting privileges.

Columns (Pryzbyla University Center):
Items posted on columns located in the 1st and 2nd floor lobbies of the Pryzbyla University Center must be at least 4x6 inches but not to exceed 11 x 17 inches. Only two items for the same event per column, regardless of the style of flyer will be permitted. The use of paste, sticky-back substances, or adhesive tape (other than masking tape) is prohibited.

Poster Removal:
Materials posted must be removed no later than two (2) days after the conclusion of the event. The sponsoring group or organization is responsible for the removal of posted material. Undated material may remain posted for a maximum of two (2) weeks.

Sponsorship:
Materials to be distributed or posted must list all of the sponsoring organizations.

Identification of Publicity:
All advertisements, announcements and signs must be identified with the name and phone number of the person or organization responsible.

Language:
Publicity written in any language other than Standard American English must contain and English translation.

Alcohol:
Events sponsored by CUA that include the availability of alcohol may be advertised only after meeting with a OCA representative to discuss the program's details and to ensure compliance with the university's alcohol policy. The service of alcohol at an event may not be expressly mentioned on advertisement of said event. No off-campus alcohol event may be posted.

Other Promotion Methods (Handbills, Circulars, Flyers and Table Tents):
Distribution of handbills, circulars and flyers not in violation of campus regulations is permitted on campus. The campus retains the ability to exercise its right to regulate the time, manner and place of the distribution. Student organizations wishing to distribute any materials must obtain permission from OCA. Distribution is not allowed in buildings, other than the Pryzbyla University Center, or parking lots. Interference with the normal flow of motor vehicle or pedestrian traffic is not permitted. The disposal of discarded handbills, circulars or flyers is the responsibility of the sponsoring organization. Generally the placement of table tents in the dining hall and food court is allowed with prior approval from the Director of Dining Services.

Student Government Elections:
During student government elections, exceptions to this policy may be established by OCA and in consort with the student government. This information is distributed with the election materials to all candidates.

Mass Mailings:
Registered student organizations may distribute information through resident student mailboxes if the material is approved by the OCA, and all pieces are folded, addressed, bundled according to residence hall and delivered to Cardinal Station for distribution. To obtain mailing labels, contact OCA.

Chalking:
Chalking is not allowed on the pedestrian walks, patios and stone surfaces on campus.

Room Distribution:
Placing material under residents' room doors is prohibited. Special permission may be granted by Residence Life for major campus programs.

Noncompliance:
Materials are not to be posted in areas other than designated posting areas. If OCA becomes aware of any violation of this policy, it notifies the sponsor in writing. If a second violation occurs, the sponsor loses all posting privileges for a time period equivalent to one semester and may be assessed a fine. If violations continue to occur after this sanction is assessed and the sponsor is a registered student organization, OCA has the option to revoke the organization's registration for a time period equivalent to one semester. The loss of registration status results in the loss of scheduling facilities and events and the possible loss of using funds. If a student violates this policy by posting or distributing handbills for an unrecognized organization, the student may be subject to disciplinary procedures.

Reasonable Accommodations:
In addition to reviewing the University Policy on Reasonable Accommodations at University Events, all student organization flyers must include the following accommodations statement:

"To request accommodations please contact [event organizer] at [phone or e-mail]"